Planning a wedding is exciting, but we know it can also feel overwhelming—especially as the big day gets closer. You’ve put so much time and love into planning this special moment, and now it’s time to make sure everything is in place so you can fully enjoy your wedding day.


This guide is here to help you stay on track and feel confident in the weeks leading up to your wedding. Whether it’s finalizing your tea ceremony details, making sure your dress is ready, or simply taking a deep breath before the celebrations begin, we’ve got you covered.

Three Months Before the Wedding


At this stage, your wedding is coming together, and now is a great time to finalize the details that will help your day run smoothly.


Finalize Your Wedding Timeline

  1. Work with your photographer and planner (if applicable) to map out your schedule.
  2. Allow buffer time between events to avoid feeling rushed.


Plan for Your Tea Ceremony

  1. Confirm the group and order of family members who will be served tea.
  2. Make sure you have a complete tea set

(Including cups, extra paper cups, Kneeling Pads, teapot, and a serving tray)

  1. Prepare red envelopes for blessings.
  2. If wearing a Qwa or Qipao, schedule a fitting to ensure a perfect fit.


Create a Group Photo List

  1. Think about who you want in your formal photos to save time on the wedding day.
  2. Share this list with your emcee and planner so they can coordinate efficiently.


Confirm Dress & Suit Alterations

  1. Book a final fitting to make sure everything fits comfortably.
  2. If your dress has a long train, practice bustling it so it’s easy to manage on the wedding day.



One Month Before the Wedding


With just a few weeks to go, now is the time to lock in all the details and make sure nothing is overlooked.


Complete Your Wedding Questionnaire

Fill in the wedding questionnaire to gather final details about your wedding day, including your timeline and key events, special moments you want captured, and family traditions or surprises we should be aware of. This helps us create a photography plan tailored to your wedding.


Finalize the Tea Ceremony Setup

Choose a location with good lighting (natural light is best). Please send us photos of the spot where you’re planning to hold the tea ceremony. This will help us assess the lighting, space, and background to ensure the best possible photos on the day.


Assign key helpers to ensure the ceremony runs smoothly:

  1. Tea Servers – Who will be handing the tea to you and your partner?
  2. Red Envelope Handler – Someone to collect and keep track of red envelopes.
  3. Gift Handler – Someone responsible for placing and organizing gifts.


Double-Check Your Vendors & Timeline

  1. Confirm arrival times with your venue, photographer, makeup artist, and key vendors.
  2. Share your finalized timeline with your bridal party and family so everyone knows where to be.


Prepare for Good / Bad Weather (Just in Case!)

  1. If your photos are outdoors, have a backup location in mind.
  2. Consider bringing clear umbrellas for stylish rain protection
  3. If your wedding is during the warmer months, it’s becoming a trend to provide white paper umbrellas or handheld fans to keep guests cool and comfortable. These small details can also add an elegant touch to your wedding photos.


One Week Before the Wedding


The final countdown is here! This is when everything starts to feel real, but don’t worry—you’ve got this.


Steam & Prepare Wedding Attire

  1. Hang or steam your wedding dress, Qwa, veil, and suits.
  2. Pack all accessories in one place to avoid last-minute stress.


Break in Your Wedding Shoes

  1. Wear them around the house to prevent discomfort on the big day.
  2. Consider bringing backup flats or comfy shoes for the reception.


Prepare an Emergency Kit

A well-stocked emergency kit can help with unexpected mishaps. Keep everything in a small pouch and assign a bridesmaid or helper to have it on hand. Pack essentials like:

  1. Beauty & Touch-Ups: Blotting paper, Q-tips, lipstick, setting spray
  2. Wardrobe Fixes: Safety pins, extra bobby pins, fashion tape, stain remover wipes, anti-exposure stickers, nude bra, nipple pads
  3. Comfort & Health: Pain relievers, band-aids, mints, small snack, mini deodorant, anti-scratch ankle tape, heel stoppers


Reach Out to Your Florist

  1. Check if they can provide a few unused or extra flowers for the wedding detail shots. These can be used to style your flat-lay photos of invitations, rings, and accessories, adding a beautiful and cohesive touch to your wedding album.
  2. If possible, coordinate with them to have the flowers delivered or available for pickup the day before the wedding.


Prepare a Checklist for Your Bags & Essentials

On your wedding day, you will likely have multiple bags with different items for different parts of the day. To avoid stress and last-minute searching, create a checklist of where everything is packed.

  1. Make a list of all important items and where they are stored.
  2. Label each bag (e.g., “Getting Ready Bag,” “Tea Ceremony Bag,” “Reception Bag”) so that when you ask a friend or bridesmaid to grab something, they know exactly where to find it.
  3. Keep valuables and wedding rings in a secure, easy-to-access location.
  4. Ensure someone responsible knows the system so they can assist when needed.


Send Us the Most Updated Wedding Rundown

If there have been any changes to the wedding timeline, locations, or key events, please send us the most updated schedule. This will help us coordinate the best photography coverage and ensure we are in the right place at the right time.


One Day Before the Wedding


It’s finally here! The most important thing now is to relax and enjoy the moment.


If Your Bridal Prep or Tea Ceremony Starts in a Hotel Room

  1. Share your hotel room number with us ahead of time so we can go directly to your location.
  2. If the hotel requires room key access for the elevator, assign a helper to assist us upon arrival.
  3. Provide us with their contact number so we can call them when we arrive.


Get a Full Night’s Sleep

  1. Avoid staying up late and making last-minute changes.
  2. Trust that everything will come together beautifully.


Stay Hydrated & Eat Well

  1. Stick to light, nutritious meals to keep your energy up.
  2. Avoid salty or heavy foods that might cause bloating or discomfort.


Pack Your Essentials

  1. Charge your phone and pack a small bag with touch-up items.
  2. Have your vows, rings, and red envelopes ready.


Gather Wedding Stationery & Details in One Spot

To ensure we can start photographing details right away when we arrive, please place all your wedding details in one designated spot the night before. This will save time and ensure nothing is missed.


Here’s a list of items you may want to include for detail shots:

  1. Wedding invitations & envelopes
  2. Vow book
  3. Rings & Ring boxes (engagement + wedding bands)
  4. Tea set for tea ceremony
  5. Hair accessories (veil, headpiece, clips)
  6. Jewelry (earrings, necklace, bracelet)
  7. Shoes
  8. Perfume bottle
  9. Wedding dress and Qun Kwa (hanging neatly)
  10. Groom’s tie, cufflinks, and watch
  11. Bouquet & boutonniere (if available early)
  12. Any items that are tailor-made for your wedding / have your name on it
  13. Gifts for the bridal party/ parents


If you have any sentimental keepsakes or cultural elements, feel free to include them as well. These small details help tell the story of your wedding day.


Take a Moment for Yourself

Whether it’s a warm bath, a short walk, or a quiet moment alone, give yourself time to breathe.

Focus on the excitement of the day ahead rather than any small details that might not go as planned.


On Your Wedding Day - Before the Photographer Arrives


Make Sure Hair & Makeup Are Ready

  1. Bridesmaids and family members should aim to have their makeup done before the photographer arrives.
  2. The bride should be in the final stages of hair and makeup so we can capture those last finishing touches.
  3. If makeup runs behind schedule, it can cause delays and affect the overall timeline.


Clear Up the Room

  1. A tidy space makes for cleaner, more elegant photos.
  2. Put away bags, water bottles, and miscellaneous items that don’t belong in the background.
  3. If staying in a hotel, keep the area near the window as clutter-free as possible for natural light portraits.


Tell Us Where the Wedding Details Are

  1. Have all the important wedding details in one place so we can start photographing them right away.
  2. If your florist has provided extra flowers for styling, keep them in a cool place to stay fresh.



Your wedding day will be filled with love, laughter, and beautiful memories. No matter what happens, the most important thing is that you and your partner are celebrating your love with the people who matter most.


If you ever feel overwhelmed, take a step back and remind yourself: this day is about you and your journey together. Everything else is just extra details. We are here to support you every step of the way, and we can’t wait to capture all the beautiful moments of your special day. If you have any last-minute questions, don’t hesitate to reach out.


Enjoy the moment, and we’ll see you on your wedding day!